Tips on e-mailing Attachments with Outlook and Exchange

 

FLCC’s Exchange server allows the sending of attachments with e-mail messages. There are some limitations and procedures listed below that will help you with this task:

 

File sizes

The Exchange e-mail server has an overall in and outbound single message size limit of 100MB (includes attachments). Be aware that most external mail servers have message size limits of only 10MB (gmail, yahoo, hotmail, etc.). We have implemented the much higher limit to enable our users to send and receive large attachments amongst themselves, and with those other external mail recipients that have mail services which allow large attachments. To determine the message size limit of an external mail server that you are trying to send to, ask the person you are trying to send to what it is before you try and send to them.

 

Number of attachments

Up to 256 attachments are allowed per e-mail message.

 

Attachment types

All attachment types are allowed when sending to and receiving from other FLCC Exchange users and the student e-mail system (axp.flcc.edu). When receiving e-mail messages from recipients external to the college’s e-mail server, the following file types which are commonly used by viruses and worms are quarantined in your personal quarantine area on the Barracuda spam firewall: .ani, .bat, .com, .cpl, .dll, .exe, .hta, .js, .pif, .rar, .scr, .shs, .wsh.   Inbound zip files are quarantined only if they have one of those file types within them or are password protected.  Outbound zip files have no restrictions on containing the normally prevented file types above. Click here for information on how to access your personal quarantine area on the Barracuda spam firewall.

 

Saving your attachments to your U: drive (or elsewhere)

You may find that leaving attachments in your inbox or other folders will take up a great deal of room. If you need to free up space in your mailbox used by attachments, you can save them out to your U: drive (or other drive) and then delete the messages that had the attachments. To do this, right click on the attachment and choose “Save As”. Select the appropriate drive from the drop down, and click “Save.” Once you have saved the file, you can safely delete the message and empty it from your deleted items to free up space in your mailbox.